Lin-Mark Sports

GCBS 4.4 MILE BAY SWIM & Bay 1 Mile Challenge-2016

2016 4.4 GCBS LOTTERY REGISTRATION INSTRUCTIONS & LINKS
2016 GCBS ONE MILE BAY SWIM ENTRY TIME LINE & INSTRUCTIONS
 
NOTE:  This is an opening document giving important/helpful information regarding
a successful registration of your name onto the 2016 lottery name registration list, and some
basic 4.4 and One Mi. GCBS Swims.  
AT THE BOTTOM OF THIS OPENING MESSAGE IS THE DIRECT LINK WHICH WILL TRANSPORT YOU TO CHRONOTRACK TO COMPLETE THE LOTTERY REGISTRATION FORM.

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Hello GCBS 4.4 and One Mile Bay Challenge Swimmers from June 14, 2015, who were all sent the following, which now posted at www.linmarksports.com

This 4.4 lottery name registration process is open to the general public. 

Here are your GCBS 2016 entry instructions with  4.4 lottery name registration process.

PLEASE NOTE:  That within the next 3-4 weeks, all process from our current website will be migrated to our new website.  We are working to make it more in step with social and technical media presentations.  Plus, one which you will find “user friendly.”  

It is your responsibility to read and follow all instructions. 

IMPORTANT!   Please be sure to set LINMARK SPORTS as a safe sender of emails for your inbox.Since the selected lottery name's notices are done in a batch, your email box might read it as spam, and your notice will be placed in your spam/junk mail box. You will miss your opportunity to proceed with on-line entry when name selection rounds commence. 

Name's lists, from each current selected round, will be posted on the LINMARK Sports site.  Very important for you to keep checking the posted list of names, from each selection round, commencing Jan. 7, 2016.

Each lottery name selection round has a specific deadline by which each round must enter.
  THE SUPPORTING DOCUMENT HAS THE EXACT DATES FOR EACH ROUND SELECTION AND DEADLINE THAT THOSE SELECTED MUST ENTER.

If you do not enter within the notice announced time-frame, the current round of selected names are then de-activated, and a new round of names are selected and posted.  Please mark your calendars with the important dates announced listed within the attached supporting document.   

As the detailed instructions will advise, each round of selected name lists, will be posted – ALL 4.4 lottery name registrants must check for their names according to the posted information.  Each selection round is being posted as a back up to the selection email notices which will be sent to the email you type on the lottery names registration form.

Why do I feature this as my first announcement . . . because so many, last year, just did not read or follow these two basic, very important instructions.  This results in much lost time and double the work required to enable a clean and smooth entry process.   

OK!  Let’s move forward . . . Swim Date GCBS 4.4 and One Mile Bay Challenge Sun. June 12, 2016.  Always conducted the second Sunday in June.

GCBS 4.4 June 12, 2016:  Entry fee:  $300  Refund deadline:  April 30, 2016, minus the $25 processing fee to cut and mail a check directly to the entrant.

All timely GCBS communications leading up to swim day AND post swim wrap-up, emanate through and at  http://www.linmarksports.com

Public entry for the GCBS ONE MILE BAY CHALLENGE will open to live entry on Feb. 1, 2016.

It will remain open to entry until it is filled at 550 entrants.  Or, its official close out date of June 1, 2016.  No swim documentation required for the one miler.

The one mile entry form will ask if you can complete a one mile open water swim within the required 40 minutes from start to finish.  Any questions regarding this please email me.  
1 Mile Entry fee:  $60.  Refund deadline:  April 30, 2016, minus the $25 processing fee to cut and mail a check directly to the entrant.  

Home of GCBS is located at:  www.BAYSWIM.com  See for history, sponsorship opportunities, in-depth history of the Champion’s Challenge, the charitable umbrella for which GCBS exists. 

Qualified “Early Birds,”  those who participated in the 2015 swim’s Champion’s Challenge on a level which qualified them as 2016 Early Birds, will be sent a special communication enabling them to begin direct entry.  THE EARLY BIRD DONATION PROCESS IS NOW CLOSED!

A CHAMPION’S CHALLENGE EARLY BIRD NAME LIST WILL ALSO BE FEATURED on LINMARK Sports web page for GCBS 2016 SHORTLY.

IF YOU ARE AN EARLY BIRD, and your address or email has changed . . . please email your updated info. on receipt of this message. 

LOTTERY NAME REGISTRATION will be closed to public name registration on Wed. Jan. 6, 2015 at 8 p.m.  (mark the date & time) 

We will begin the rounds of name selections, and sending out those email selection notices, giving the ability to proceed with direct 2016 GCBS 4.4 entry, on  Thurs. 8 a.m., Jan. 7, 2016. (mark the date)  

The supporting instructional document will give the exact dates for each round of name selections.   IT ALSO CONTAINS THE LINK TO PROCEED WITH YOUR LOTTERY NAME REGISTRATION.   THIS IS NOT A SWIM ENTRY FORM!!

If you still have questions, or require clarifications, (after reading the supporting info.)  please direct email to:  lindat@linmarksports.com  

Please feel free to forward this communication to any group, or fellow swimmers who want to be part of GCBS 4.4 2016!  

Your very first step to become a GCBS swimmer 2016, is to correctly follow the very important guidelines provided.  

On behalf of Chuck Nabit, Great Chesapeake Bay Swim Director . . . Good luck to all!  We hope to see many of you “on the beach” for a most exciting, inspiring, and full-filling another year of swimming excellence with the hundreds who will support you from start to finish. 

Regards, Linda Toretsky, GCBS Swim Processing Coordinator 
Direct Emaillindat@linmarksports.com   Web:  www.linmarksports.com
                               
>>>CLICK NOW TO TRANSPORT TO LOTTERY NAME REGISTRATION:
https://register.chronotrack.com/r/15031    

FYI:  Following are the selection dates, with entry deadlines --
for each name selection round: 

Round One will be selected and emailed out Thurs. Jan. 7, 2016, will give those selected until Sat. Jan. 9, 2016, 8 p.m. to enter. 
After 8 p.m. any names still remaining open will be deactivated from entry.

Round two will be selected and emailed Sun. Jan. 10, 2016, will give those selected until Tues. Jan. 12, 2016, 8 p.m. to enter.
After 8 p.m. any names still remaining open will be deactivated from entry.


Round three will be selected
and emailed Wed. Jan. 13, 2016, will give those selected until Fri. Jan. 15, 2016, 8 p.m. to enter.
After 8 p.m. any names still remaining open will be deactivated from entry.


Round four will be selected
and emailed Sat. Jan. 16, 2015, will give those selected until Mon. Jan. 18, 2016, 8 p.m. to enter.

After 8 p.m. any names still remaining open will be deactivated from entry.

- If Required, Round five will be selected and emailed on Tues. Jan. 19, 2016 will give those selected until Thurs. Jan. 21, 2016,  8 p.m. to enter. After 8 p.m. any names still remaining open will be deactivated. 

These are anticipated dates and times. Should a deviation from this schedule occur, updates will be immediately posted on LINMARK Sports web site.  If additional rounds are required it will be announced.

SWIM DOCUMENTATION INFORMATION FOR THOSE SELECTED IN JANUARY:
         What is swim documentation and who must submit?

Q&A:  If I am selected in January during one of the selection rounds . . . .What is 4.4 swim documentation and who must submit?
To be permitted to participate in the 4.4 GCBS you must have a level of fitness and swim ability to participate in a 4.4 miles open water swim, and the challenges it will present.  All 2014 and 2015  4.4, and one Mile Bay finishers, are not required to submit 4.4 swim documentation.  Their past swim finish serves as their 4.4 swim documentation/qualification. We will have your swim results in our database.

THE January ONLINE 4.4 ENTRY FORM WILL ASK IF YOU ARE A 2014 OR 2015 4.4 OR ONE MILE FINISHER.  If yes, No swim documentation required.

If no, you will be required to submit the following to be permitted to swim.  NOTE:  WE FOLLOW ALL ENTRANTS ON THIS VERY IMPORTANT SAFETY REQUIREMENT.  SO DO NOT IGNORE THIS RULE, or Linda contacts each entrant who has not followed what is required.

IF YOU WILL BE REQUIRED TO SUBMIT SWIM DOCUMENTATION HERE ARE YOUR OPTIONS:   Email to:  lindat@linmarksports.com   (NO FAXES)

- Swim results from an Olympic distance or longer triathlon race from 1500 meters or longer swim distance, at pace of 40 mins. or under, per mile.

- Completion of a continuous 3 mile pool swim, in under 2 hours 15 minutes, or under. . . in the past two years (2014 – 2015).  SUBMIT BY A LETTER OF VERIFICATION WITNESSED & SIGNED BY THE POOL MANAGEMENT COACH OR LIFEGUARD, OR A SWIM COACH.  Must be submitted on pool letterhead.  If submitted by your swim coach, letter must contain, his affiliation, address, email and phone number.

IMPORTANT:  All submitted documentation must contain the date, event title, or pool completed.

DO NOT JUST SEND ME A LINK AND EXPECT ME TO SEARCH FOR YOUR NAME AND RESULTS.- YOU MUST: SEND JUST THE PAGE/SECTION WHERE YOUR SWIM RESULTS ARE, AND CIRCLE YOUR NAME, IF IT IS A FULL PAGE. 

A page screen shot is also acceptable.  Hundreds will be submitting swim documentation, all will be acknowledged as received . . . it will be impossible to go to sites to find an entrant’s swim results.  Again, a list is compiled of all entrants who will be required to submit documentation.  It will be followed for those who do not follow this very important safety requirement.

AFTER YOUR 4.4 ENTRY FORM IS COMPLETED, AND IF YOU ARE REQUIRED TO SUBMIT DOCUMENTATION, YOU WILL HAVE THREE WEEKS, IN WHICH TO SUBMIT DOCUMENTATION from your entry date.  

If injured, or other circumstances result in an applicant requiring more time, just email LINDA with circumstance and request a time extension.

DO NOT SUBMIT SWIM DOCUMENTATION WHEN YOU REGISTER YOUR NAME ON THE 4.4 LOTTERY NAME REGISTRATION FORM, IT WILL BE DISCARDED.  Only after & if your  name is selected in January, and you have completed the 4.4 entry form.  Thank you.

WHEN WILL THE 2016 CHARITABLE PROGRAM:  THE GCBS CHAMPIONS CHALLENGE OPEN?
Once the 4.4 Lottery name selections and entry process is completed -- MORE ON THIS WILL BE POSTED AT A LATER DATE.  Traditionally the 4.4 GCBS closes 
out by Jan. 31st
A 2016 CHAMPION'S CHALLENGE FORM WILL BE MADE AVAILABLE AND POSTED ON FUTURE UPDATES.

All supporting swim info. will be posted and continually updated.  

If you still have questions, or require clarifications, (after reading the info.) direct email:  lindat@linmarksports.com